LFS Compliance Pro: DOT Compliance Software for Trucking Companies
Keep every driver qualification file complete, hire drivers from one link, and see what is missing or expiring before an auditor asks. Built for U.S. trucking companies, with MT, the AI coworker from LFS AOS, built in.
- Employment application
- MVR from each state
- Road test or CDL
- Medical examiner's certificate
- Previous-employer inquiry
- Clearinghouse query
- Pre-employment drug test
- Annual review of driving record
Example view with a fictional driver.
Four things, done well
Your Trucking Company’s Compliance Records, in One Bright Place.
From the day you hire a driver until the day their records are archived, LFS Compliance Pro keeps everything organized. Your company controls its records. Compliance Pro helps organize them, watch the deadlines, find the gaps and manage driver qualification work.
Every Driver File, Complete and Current.
A checklist built from 49 CFR 391.51 for each driver: application, MVRs, road test, medical card, previous-employer inquiry, Clearinghouse, drug test and annual review, with the documents attached right to the item.
- Complete, missing or expiring at a glance
- PDFs or phone photos filed to the right item
- Inactive drivers' files stay retrievable
Alerts list and daily email
See It Coming Before It Expires.
Compliance Pro reads the dates in your files and groups everything so the urgent items come first. Items you never added show as setup steps. Items with a date show as current, due soon or overdue, so the list stays honest.
Overdue
- Medical card · R. Diaz
- Annual inspection · Trailer 12
Due in 7 Days
- Annual review of driving record · D. Brooks
Due in 14 Days
- UCR filing · Company file
- CDL · T. Nguyen
Due in 30 Days
- Insurance · Company file
- Registration · Truck 7
Goes out only when there is something to act on, with links straight to each item.
Example items with fictional drivers and units.
Driver hiring and onboarding
One Link Takes a Driver From Applicant to Active.
- 1
Send the Hiring Link
The applicant opens it on their phone.
- 2
Application and Consents
Employment history plus e-signed MVR, PSP, Clearinghouse limited query and previous-employer consents.
- 3
You Review and Approve
Answers land in the driver’s file and the pipeline stage updates.
- 4
Active Driver
The DQ file checklist shows what is still needed before service.
- InspectionAnnual DOT inspection (49 CFR 396.17)Current
- RepairBrake adjustment · invoice attachedLogged
- RegistrationRegistration with expiration dateDue soon
Vehicle maintenance records
Every Truck and Trailer Gets Its Own File.
Record each annual inspection (49 CFR 396.17) with its date. The next one defaults to 12 months out and shows on the alerts list as it gets close. Log repairs with what was done and when, and attach the invoice or photo. Registration and other unit documents can carry an expiration date.
When a truck leaves the fleet, archive it instead of deleting it. Its history stays available for the retention period your rules require.
MT is built in
The AI Brain Behind LFS AOS Works Your Compliance Too.
MT helps organize your files, flags gaps and explains what’s missing in plain language. You’re always in control: MT works on your yes.
Inside LFS AOS with MT, compliance is handled top to bottom: driver files, new hires and the pre-employment investigation, drug and alcohol testing and the consortium, pre-trip inspections, maintenance, annual inspections and IFTA.
Today Compliance Pro shows every gap on your dashboard and alerts list. Asking MT about a driver’s file inside Compliance Pro is coming.
Two items: the road test certificate and the pre-employment drug test result. Everything else in the file is complete.Example. Coming to Compliance Pro.
Built for the people who keep trucks legal
Trucking Company Compliance Software, and More.
Your own file, kept right, without a binder in the cab.
Use Compliance Pro on its own, or with LFS AOS, where it’s included. Connected, your drivers, trucks and trailers are the same records in both, so nothing is entered twice.
Your Records Stay Yours.
- Private records for each company
- Access permissions by role
- Social Security numbers encrypted and shown masked
- No hard deletes: records are closed or archived
- Open and download any file
Getting set up
Four Steps to a Compliance Office in Your Pocket.
- 1Set up your Company File with your authority, insurance and filings and their dates.
- 2Send hiring links to new drivers, and add current drivers, trucks and trailers.
- 3Upload PDFs or phone photos to the item they belong to.
- 4Work the Alerts list and the daily email before anything expires.
Part of the Circle
Compliance keeps the truck legal. The rest of the family keeps it working and keeps it safe.
LFS AOS With MT
The operating system where MT works the load from offer to paid.
Meet MT →
LFS Shield
Checks uploaded documents and links before you trust them.
LFS Shield →
Freight Broker Complaint
A place for carriers to be heard when a deal goes wrong.
Freight Broker Complaint →LFS Compliance Pro organizes and tracks your records. It does not replace your own review of FMCSA rules, and you remain responsible for your compliance decisions. Prefer to have our team handle it? See our DOT compliance services.
Put Your Compliance Records in One Place
Request access at lfscompliance.com and set up your Company File.
Trucking Compliance Software Questions
What is LFS Compliance Pro?
LFS Compliance Pro is DOT compliance software for U.S. trucking companies. It keeps driver qualification files, driver hiring, expiration dates, truck and trailer records and company filings in one place. MT, the AI coworker from LFS AOS, is built in. It lives at lfscompliance.com.
What has to be in a driver qualification file?
Under 49 CFR 391.51, each driver's qualification file holds the employment application, the motor vehicle record from each state at hire and every 12 months, the road test certificate or an accepted equivalent, the medical examiner's certificate and its National Registry check, the previous-employer safety history inquiry, and the annual review of the driving record. Compliance Pro gives every driver a checklist of these items and shows which are complete, missing or expiring.
How long do I have to keep driver qualification files?
49 CFR 391.51 requires you to keep a driver's qualification file for as long as you employ the driver and for three years after the driver leaves. Compliance Pro never hard-deletes records, so inactive drivers' files stay retrievable.
How does driver onboarding work?
Send an applicant your hiring link. They complete the employment application on their phone and e-sign the consents for the MVR, PSP report, Clearinghouse limited query and previous-employer inquiries. You review and approve, and the answers land in the driver's file.
How are CDL and medical card expirations tracked?
Compliance Pro watches the dates on CDLs, medical cards, annual reviews, company filings, and truck and trailer inspections and registrations. The Alerts list groups items as overdue or due within 7, 14 or 30 days, and the owner can get a short daily email when something needs attention.
Does Compliance Pro order MVRs or run Clearinghouse queries?
Not today. You order MVRs and run Clearinghouse queries through the official providers, then store the results in Compliance Pro, which tracks when the next one is due.
Does Compliance Pro help with a DOT audit?
It helps you find records quickly. Each driver, truck, trailer and company record has one place, so you can open what an investigator asks for in seconds. Compliance Pro organizes and tracks records; it does not certify compliance or replace your own review.
How is MT built into Compliance Pro?
MT helps organize your files, flags gaps and explains what is missing in plain language, and it works on your yes. Today Compliance Pro shows every gap on the dashboard and alerts list; asking MT about a driver's file inside Compliance Pro is coming. Inside LFS AOS, MT handles compliance top to bottom, including drug and alcohol testing, pre-trips and IFTA.
Is there compliance software for freight brokers and dispatchers?
Dispatchers can use Compliance Pro to help the carriers they serve, and white-label is coming. For freight brokers, LFS AOS has MT vet carriers with FMCSA, and helping brokers keep their carriers compliant is being built into MT. Our team also offers freight broker compliance services.
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